Built for ambulatory surgery centers
Room turnover does not pause while somebody looks up the IFU
An ASC runs on a schedule with no slack in it. The questions that arise — how this specific instrument is reprocessed, whether this implant's rep is credentialed, what this surgeon's preference card actually says — all have documented answers, and all of them are asked in the narrow window where looking it up costs a delay everyone downstream feels.
What actually breaks
Instructions for use are per-instrument and unforgiving
Sterile processing follows the manufacturer's instructions for that exact tray, and those instructions are a PDF from a vendor rather than a document your organization wrote. Finding the right one, for the right model, at the point of reprocessing, is a genuine retrieval problem and a genuine survey finding when it goes wrong.
Preference cards drift from practice
The card says one thing and the surgeon has wanted something else for a year. The circulating nurse who knows that is not on today. Nobody wrote it down because the card is supposed to be the record.
Accreditation evidence is assembled in a scramble
The material a surveyor asks for exists — competency records, log reviews, policy acknowledgments — spread across the sources nobody maintains for that purpose. The work is not producing it, it is finding it, and it happens under time pressure every cycle.
The documents this covers
- Manufacturer instructions for use, by instrument tray
- Sterile processing and high-level disinfection procedures
- Surgeon preference cards
- Vendor representative credentialing and access rules
- Pre-operative patient instructions
- Malignant hyperthermia and emergency protocols
Who feels it
- Administrator
- Director of nursing
- Sterile processing lead
- Circulating and scrub staff
Why a governed corpus matters here
ASCs are surveyed against standards where being able to demonstrate the current procedure matters as much as following it. That makes provenance the feature: an answer worth anything here says which document it came from and when that document was last verified.
Questions we get asked
Can it hold vendor PDFs we did not write?
Yes, and that is one of the more useful things to put in. An instruction sheet from a manufacturer is exactly the kind of document that is authoritative, un-searchable, and impossible to find in the moment.
Will it help with accreditation?
It makes evidence findable, which is most of the pain. It does not assess you, and any vendor telling you their software makes you survey-ready is selling you a feeling.
Try the real product, right now
The self-serve demo is the actual product running on a fictitious healthcare organization with a small sample library — Epic tip sheets, workflows, support resolutions. Ask it anything: it answers from those sample documents, and when the answer isn't in them, it says so instead of guessing. That honesty is the demo. Want to see it on your own kind of content? Book a walkthrough with us.
Or email [email protected] if you prefer to skip the form.